Who should I put as the authorized decision maker?
An authorized decision-maker should be someone within the organization who is comfortable receiving updates and making decisions regarding the processing account. Good examples are a CFO, Director of Finance, lead accountant, Head Pastor, or similar.
What if we do not have a 501(c)(3)?
Many new non-profit organizations will not get their official tax exemption letter and that's okay. An EIN is typically provided and that is sufficient.
Churches/places of worship are not required to be a 501(c)(3) to be eligible for tax exemption and at-cost processing.
What if we do not have a website?
A website provides proof of establishment and signer/decision-maker affiliation. A Facebook page can be accepted in place of a website.
How can we verify the authorized decision maker?
This can be done through the decision maker being named on the Articles of Incorporation, board meeting notes, or pictured and described on the website.
What if we don't have a voided check?
In place of a voided check, a bank letter that includes the organization's name, routing number, and account number can be provided.
Is providing the signer's SSN necessary?
In order to adhere to the Patriotic Act, all financial institutions are required to have a Customer Identification Program (CIP) (See Section 352 of the USA Patriot Act). This practice is commonly known as "Know Your Customer" (KYC).
